Camera Ready Instructions

Please follow the steps below to complete the camera-ready process. The process includes
completing the ACM eRights form, preparing your final paper files, submitting materials to
ACM TAPS, reviewing the generated proofs, and uploading the final PDF to HotCRP.

1. Complete the ACM eRights Form

The corresponding author should receive an email from ACM at
rightsreview@acm.org with instructions for
completing the eRights form.

All authors must have an ORCID ID before the eRights form can be completed. If an author
does not already have one, the form will provide instructions for creating an ORCID ID.

Open-access agreements

If your university has an open-access agreement with ACM, make sure that the corresponding
author listed on the eRights form is the author affiliated with that institution. The eRights
system should detect the agreement and provide the relevant instructions.

The corresponding author listed on the eRights form will also receive the email about
uploading the final paper files, so please make sure that this author has access to the
relevant email account. To change the corresponding author, contact the Publications Chairs at
publications2026@compass.acm.org.

After submitting the eRights form

Once the eRights form has been completed, the corresponding author will receive a confirmation
email from ACM at rightsreview@acm.org. This email
will include paper-specific publication information, including:

  • the ACM copyright-permission block text;
  • publication details;
  • conference date and location;
  • the DOI string and URL for the paper.

Add this information to your paper exactly as instructed in the ACM confirmation email.

The corresponding author should also receive an email from ACM TAPS at
tapsadmin@aptaracorp.awsapps.com
within 24 hours. This email will contain the upload link and instructions for submitting
the final paper materials to TAPS.

2. Prepare Your Camera-Ready Paper

Before submitting your final files, carefully review ACM’s author-preparation instructions.
These pages explain requirements for citations and references, CCS concepts, keywords,
acknowledgments, appendices, and other parts of the paper.

Paper format

LaTeX users must prepare the camera-ready version in ACM’s two-column conference format using:

\documentclass[sigconf]{acmart}

Word users should prepare the camera-ready version in single-column format using the ACM Word
template linked above.

Accessibility Instructions for authors:

Authors need to ensure the accessibility of their Camera-ready versions of their accepted papers by considering the following practices:

  • Use proper structural markup for headings, lists, and other document elements by applying the correct Word styles or LaTeX markup. Simply changing font size, weight, or appearance only creates visual differences and does not communicate the document structure to assistive technologies.
  • Avoid relying solely on color to convey information. Figures, graphs, and charts should include additional visual distinctions such as patterns, labels, or shapes so that information remains understandable for individuals with color vision deficiencies or for readers using grayscale printing.
  • Provide descriptive alternative text for all figures. Figure descriptions should communicate the essential visual information that may not already appear in the caption or body text. Effective descriptions allow readers who cannot see the figure to understand its purpose and content. Authors are encouraged to follow accessibility guidelines such as the SIGACCESS recommendations for describing figures.
  • Ensure that all tables are created as actual editable tables rather than embedded images. Clearly identify header rows and columns to support navigation through assistive technologies.
  • Create equations using accessible equation editors or proper markup rather than inserting equations as images.
  • Include complete and accurate document metadata, such as title, author information, and document language settings, to improve compatibility with accessibility tools and document navigation systems.

For Word Users

Microsoft Word supports the creation of accessible documents across most versions of Word for Windows and the newer versions of Word for Mac. If the latest version of Word for Mac is not available, authors may complete the document editing on a Mac and perform the final accessibility-related steps using the Windows version of Microsoft Word. 

  • Use the latest ACM Word template unless otherwise instructed by the venue.
  • Apply built-in Word styles for headings, lists, and tables to ensure accessibility.
  • Add alternative text descriptions to all figures and images.
  • Mark table headers properly for screen reader navigation.
  • Include the document title in the file properties without author information during review.
  • Set the correct document language in the Word review settings.

For more information: see SIGCHI Accessibility Guide for Authors

For LaTeX Users

  • Use the latest ACM template or the Overleaf ACM template unless otherwise specified by the venue.
  • Use proper LaTeX commands for sections, lists, figures, tables, and equations to maintain document accessibility.
  • Add alternative text descriptions to all figures using the \Description{…} command.
  • Figure descriptions should clearly communicate the important visual information in the image.
  • Although descriptions may not appear in exported PDFs, they are included in the final HTML version and improve accessibility for screen reader users.

 

Submitting Accessible Documents for Camera-Ready Version

Authors are required to submit an accessible PDF version of their Camera-ready version.

For Word Users

  • Save the document as a PDF using Word’s built-in export feature.
  • Ensure accessibility options, such as “Document structure tags for accessibility,” are enabled.
  • On Mac, select the option “Best for electronic distribution and accessibility.”
  • Avoid using “Print > Save as PDF,” as it removes accessibility information.

For LaTeX Users

  • LaTeX-generated PDFs may not include all required accessibility metadata by default.
  • Additional accessibility metadata should be added using tools such as Adobe Acrobat when necessary.

Adding Accessibility Metadata to a PDF

Missing accessibility metadata can be added to PDF files using Adobe Acrobat Pro. If you do not have access to Acrobat Pro, contact the accessibility chairs for assistance. Accessibility updates should be applied each time a new PDF is generated from the source document. For more detailed steps, please follow the instructions below, or consult the SIGACCESS Accessible PDF Author Guide, to make your PDF fully accessible.

3. Upload Your Paper Materials to ACM TAPS

The final publication files will be generated through the ACM Production System, also known
as TAPS. Before uploading your materials, review the ACM TAPS workflow:


ACM TAPS production workflow

After the eRights form is completed, the corresponding author should receive an email from
TAPS at tapsadmin@aptaracorp.awsapps.com
within 24 hours. Use the instructions and upload link in that email to submit your paper
materials.

After TAPS processes the submitted files, the corresponding author will receive an email with
the paper status.

If TAPS reports a submission error

If the email says “Alert–Paper Submission Error: please resubmit”, review
the TAPS error log, correct the problem in your paper files, recreate the submission package,
and resubmit. This may need to be repeated more than once, so please leave enough time for the
TAPS process. We recommend budgeting at least one week.

If you need help resolving TAPS errors, contact the TAPS Support Team by replying directly to
the TAPS email or by emailing
acmtexsupport@aptaracorp.com. TAPS Support
is available 24/7 and is best equipped to help with paper-processing issues.

If TAPS generates proofs

If the email says “PDF and HTML Proofs: available for review”, follow the
links in the email to review the TAPS-generated PDF and HTML versions of your paper.

Check the proofs carefully for rendering problems, missing content, incorrect formatting, or
other issues. If changes are needed, revise your paper files, recreate the ZIP file, and
resubmit the materials to TAPS.

Once the PDF and HTML proofs look correct, approve them in TAPS. After approval, upload the
TAPS-generated PDF to your HotCRP submission. This completes the camera-ready process.

Deadline

Please do your best to complete the camera-ready process by
June 1st, 2026, Anywhere on Earth (AoE).

If you have submitted your camera-ready materials by the deadline but your TAPS proofs are not
ready yet, do not worry. The Publication Chairs will continue working with authors to complete
the process.

ACM Policy Requirements

ACM authors and co-authors are subject to ACM Publications Policies, including ACM’s policy on
research involving human participants and subjects.

ORCID requirement

ACM requires authors to have an ORCID ID. ORCID provides a unique author identifier that helps
ACM reliably distinguish authors, including cases where authors use name variants or share the
same name with others.

Authors can create an ORCID ID at
orcid.org/register and connect it to their ACM
Profile.

Plagiarism checking

ACM provides conferences with access to Crossref iThenticate®. Conferences are strongly
encouraged to use this system or another plagiarism-checking system available to them.

If you face any issues during the camera-ready submission, please contact the publication chairs at publications2026@compass.acm.org